Five Tools That Any Successful Facility Manager Must Use

For facility management companies, finding the right tools can transform their operations. When it comes to facility maintenance, the list of responsibilities can seem endless as managers work to keep their physical assets in the best condition and company infrastructure optimized.
With so many tasks to juggle, the facility manager checklist is extensive. We know how tough it can be to manage these multiple tasks every day, so we thought we would take a closer look at the five essential tools civility management companies should use:

Asset Management System

For facility management companies, finding the right tools can transform their operations
The first tool that every facility maintenance manager should utilize is an Asset Management System. This software is developed to help facility management companies accurately track the Maintenance, Repair, and Operations (MRO) lifecycle of their physical assets.

This includes the ability to:
  • Locate all assets within their facility
  • Track maintenance schedules
  • Keep manuals on all equipment
  • Clearly maintain breakdown records
  • Monitor financial depreciation of asset values
  • Maintain important information on all equipment

Maintenance Management Systems

Alongside tracking all assets within the property, the next important task on the facility manager checklist is being able to consistently maintain the infrastructure of the company. Whether it is prioritizing and assigning work orders or responding to requests relating to infrastructure, a Maintenance Management System can help facility management companies to keep track.
A person using CAFM system via their phone
These programs allow managers to create facility maintenance routines, automatically create work tasks, keep customers or employees updated, and track which activities are being completed each day

Inventory Management System

Of course, facility management companies do not just need to keep track of work orders and assets. Many are required to keep track of a huge number of supplies and inventory items. Trying to do this manually will often result in mistakes, with stock levels not matching with expectations being the most common.

That is why when it comes to facility maintenance, an Inventory Management System is one of the most effective tools to incorporate. These solutions allow facility managers the chance to use barcodes to keep track of inventory, identify exact locations of stocked items, and analyze how frequently items are being used.

Inventory Management System

These systems allow facility management companies to connect their entire property together.
Ensuring that the property is operating as smoothly, efficiently, and sustainably as possible is a very important part of the facility manager checklist. A Building Automation System will help to make this process far more manageable, giving the facility manager full control over things such as lighting, air conditioning, emergency systems, and security cameras. 
This will enable them to identify those resources that are using more energy, ensuring they can make the property more efficient. 

A woman watching facility management graphics on a screen

Workplace Management System

Another vital tool that every facility manager should consider is a Workplace Management System. These tools help managers to ensure the workplace is operating as smoothly as possible, providing full oversight of every aspect of it.

Whether it is identifying which meeting rooms are being occupied, the desk spaces that are available, overall floor occupancy, or monitoring the sanitization flow of each area, these systems offer facility managers a complete overview of the workplace.
Looking to enhance your facility management?
Here at Ordin, we know how complex a facility manager checklist can be.
That is why our mission is to help our customers streamline their processes by reducing admin and using technology to help maximize efficiency.